I don't like to talk about too many IT-related issues here for fear of alienating some of you. However, I read an interesting statistic today (I couldn't find the link once I got to work): the majority of people who use e-mail consider it secure and do not know that their employer has the right to look at any e-mail they send or receive at work.
I can attest to the fact that most people don't realize how easily their e-mail can be read. I have to empty our e-mail filter about 12 times a day. Anything with an attachment gets stopped; I have to open the e-mail and the attachment to make sure it's legitimate before it gets sent to the recipient. Now, I don't want you to get the idea that I sit around and read e-mail all day. Most of the time, I give everything a cursory glance and move on. Even with that, I see all sorts of very odd and personal conversations: people discussing their sex lives, people making plans to quit and find a new job (how stupid can you get?), people criticizing their managers, etc., etc. Most of these people would be very, very embarrassed to know that we could and do read their e-mail.
I've written about some of this before, but there's a few pointers I'd like to give with regard to proper care and handling of e-mail. Those of you with an IT background can feel free to add your comments as well:
1. Don't use your business e-mail address for personal e-mails. I know this is a tough one, but your business e-mail address is not yours. If you have internet access at work and have to stay in contact with your friends during the day, set up a Yahoo! or Hotmail account (they're both free; I prefer Yahoo!).
2. Learn to use the BCC (blind carbon copy) function of your e-mail client. This way, the people who you are sending that joke to don't know who else is receiving it. This will keep spammers from getting your friends' e-mail addresses and slow down the spread of viruses.
3. Don't put anything in an e-mail that you wouldn't write on the back of a postcard. I break this rule all the time and I should know better. If it's that important or personal, make a phone call.
4. Don't send everything to everybody. If you're like me, you can break down your friends and family into several groups: people who you can send dirty jokes to, people who have cable or DSL connections, people who are raging liberals, etc. If you have a fast connection, be considerate of your friends on dial-up; they don't appreciate getting enormous video files of a guy getting run over on the freeway. Trust me on this.
5. If you don't know what it is, don't open it. Spammers and virus writers are smart, but evil. They know what tempts you and they will use that to get you to open their crap and download attachments. Think of e-mail as food: if it looks tempting, it's probably bad for you.
Also, please feel free to e-mail me (see link on the left) if you ever need help setting up e-mail lists or using the BCC function of your e-mail client. You can also visit The PC Gurus and send questions to our little band that way. The guys on there are kind and patient, the way techies should be.
I was going to talk about Catholicism today, but I guess my heart's not in it right now. Tune in tomorrow and hopefully I'll have something a little more insightful to say.
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